Privacy policy

 

Who we are

The New Producers for Sustainable Energy (previously the New Producers Group) is a Charitable Incorporated Organisation in England and Wales (charity registration pending). Our website address is: https://www.newproducersgroup.online. We also operate a members’ platform on https://forum.newproducersgroup.online.

What personal data we collect and why we collect it

We may collect and process the following personal data about you:

Personal data that you provide by filling in forms on our Site. This includes information provided at the time of registering to use our Site, subscribing to our service, posting material or requesting further services and might include:

  • First name
  • Last name
  • Gender
  • Date of birth
  • Email (for login)
  • Address
  • Postcode
  • Telephone number

We may also ask you for:

  • Information when you report a problem with our Site.
  • Information relating to your area of expertise as a result of communicating with us.
  • Information that we obtain from you when you are taking part in an event or making a donation may, in addition to the above, include credit card, debit card or bank account details, but such information will be securely stored and processed only by our payment provider and will not be held by us.

If you contact us, we may keep a record of that correspondence.

We may also ask you to complete surveys that we use for research purposes, although you do not have to respond to them.

We may also collect information about your usage of our Sites (see the section below entitled Cookies we use), which may include:

  • Traffic data
  • Location data
  • Weblogs and other communication data
  • The resources that you access

Information from third parties:

We may also receive information about you from third party event co-organizers or project funders. This can include your personal data such as:

  • Your name
  • Postal address
  • Email address
  • Emergency contact details
  • Dietary requirements
  • Telephone number
  • Whether you are a taxpayer so that we can claim Gift Aid
  • What browser you are using
  • Your IP addresses
  • The computer operating system you are using

From the public domain:

We may obtain some information from publicly available sources such as news articles or open postings on social media such as  LinkedIn.

During the recruitment process we collect personal data about you when;

  • make an application with us or otherwise, adding personal data about yourself either personally or by using a third-party source such as LinkedIn, job boards or social media and;
  • use the Service to connect with our staff, adding personal data about themselves either personally or by using a third-party source such as LinkedIn or social media and;
  • provide identifiable data in the chat (provided through the website that uses the Service) and such data is of relevance to the application procedure.

In some cases, existing employees can make recommendations about potential applicants. Such employees will add personal data about such potential applicants. In the cases where this is made, the potential applicant is considered a User in the context of this Privacy Policy and will be informed about the processing.

How your personal information may be used

We may use information held about you in the following ways:

  • to enhance content on our Site and its technical performance
  • to provide you with information, products or services that you request from us or which we feel may interest you, where you have consented to be contacted for such purposes
  • to carry out our obligations arising from any contracts entered into between you and us, for example if you take up employment with us. If you unsuccessfully apply for a job at the New Producers for Sustainable Energy, your personal information will be held for 12 months after the recruitment exercise has been completed and will then be destroyed or deleted
  • to allow you to participate in interactive features of our service, when you choose to do so
  • to invite you to events ran by us or our co-partners
  • to administer your donations or support your fundraising, including processing Gift Aid (we do not store or otherwise process your credit or debit card details)
  • to notify you about changes to our service
  • to fulfil orders for goods and services
  • to administer your membership
  • to carry out in-house research and analysis, marketing statistics or equal opportunities monitoring
  • to approach you for charitable funding where you have consented to be contacted for such purposes
  • to monitor customer traffic patterns, Site usage and related Site information in order to optimize your use of our Site; data collected in this way will be aggregated and anonymized and the statistics may be shared with a reputable third-party (but it will not include any information personally identifying you)

For virtual conferences, your name, job title and company name will appear on the participant list through the official conference networking system enabling participants to connect with you during the conference.

You can opt out of your data being used for any of the Purposes of Use by accessing the settings of your user profile on the Platform or by contact us via the contact form on the Site.

The lawful basis we rely on when processing your personal data:

The processing of data is lawful when you have given us consent. Such as for marketing activities or during the recruitment process where we may retain your information to inform you of future opportunities with us.

Our processing of your personal data is lawful because it is necessary for us to hold and use your personal data so that we can perform our obligations under the contract we have entered into with you;

Our processing of your sensitive personal data is lawful when you are applying or have taken employment with us as this information is processed in line with Employment, social security and social protection or for the Equality of Opportunity or Treatment under article 9 of the UK GDPR.

  • Our processing of your personal data (including data received from third parties) is lawful because it is necessary for the purposes of legitimate interests pursued by us and /or our web developers in order to keep the Site up to date, organize events and functions and provide additional services to our users from time to time.

Legitimate interest:

We may process your personal data relying on legitimate interests basis for certain business purposes which we believe will benefit not only us but also our supporters and people who we identify as potential supporters of our charity.

Those carefully considered and specific purposes might for example include the following:

  • inviting potential speakers and participants in a business / professional capacity to our meetings or events.
  • engaging with individuals holding relevant policy-making positions, hand-picked experts, corporate professional individuals, journalists and those working in other relevant sectors in a business / professional capacity.

Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Media

If you upload images to the members’ platform, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Cookies

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

 

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.